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Returning & Approved Vendors

Welcome to the 2020 SRAM Ice Cycle Expo!
Please read all information carefully before selecting and completing the payment and final forms. Please note that all vendors are subject to the approvall of our Expo Crew.

Terms of Participation

In order to guarantee your Expo Crew approved, vendor must provide the following information:
  1. Non - refundable payment for your space fee Click Here to go to Payment.
  2. Representatives to manage booth during the duration of the event
  3. Complete Vendor Agreement
  4. Agreement to vendor details
  5. Copy of Insurance Certificate naming Iceman Cometh Challenge as additional insured


Vendor Details

2020 Expo Dates

The 2020 SRAM Ice Cycle Expo will be held on November 6 from 10 am to 9 pm.


2020 Vendor Schedule

Thursday, November 5, 2020

Grand Traverse Resort & Casino

7:00 PM to 12:00 AM - Vendor Set Up

Friday, November 6, 2020

Grand Traverse Resort & Casino


7:00 AM to 9:00 AM - Late Set Up

9:00AM - Fire Department Inspection ***All vendors must be set up and ready to go!***

10:00 AM to 9:00 PM - Show opens to the public

9:00 PM to 10:00 PM - Tear down

Saturday, November 7, 2020

Timber Ridge RV & Recreation Resort


7:00 AM to 8:30 AM - Set Up

9:00 AM - Show Opens to the Public

5:00 PM - Tear down

Shipping & Receiving

Equipment, product and displays may be sent ahead of time to the Grand Traverse Resort at the following address:

Ice Cycle Expo
Grand Traverse Resort
100 Grand Traverse Village Blvd
Acme, MI 49610-0404

Iceman Deliverables

Iceman Cometh Challenge will provide the following:
  1. Pipe & drape from Artcraft to define each Expo space at Grand Traverse Resort & Spa.
  2. Electrical outlets for each Expo space at Grand Traverse Resort & Spa as well as Timber Ridge Resort.
  3. One (1) eight foot banquet table with drape and two (2) folding chairs per each Expo space at Grand Traverse Resort & Spa and Timber Ridge.
  4. WiFi internet connection at Grand Traverse Resort & Spa and at Timber Ridge Resort. Please indicate if you need a secure connection.

Space Assignment

You will receive your space assignment as soon as it is available. You will receive a map of the layout, which will clearly identify where your space is located.

NFPA 701

Fire code requires the NFPA 701 rating for interior use of any canopy. All pop-up tents used must therefore meet NFPA 701 ratings. Each canopy must have this rating attached to it or you can supply a letter from the manufacturer that states it meets the guidelines (but it has to tie to the specific canopy’s serial number(s) that you have at the show ). Canopies not meeting this guideline will be taken down so we can open the show on time. Please submit your picture of the rating tag if you wish to use a pop-up tent for your location. If you have not previously received approval of your tent’s indoor fire rating please provide a photograph of your tent’s certification patch. (Look on the inside in one of the corners) All pop-up tents must be erected and ready for inspection by 9:00 am Friday. The Grand Traverse Metro Fire Department Fire Marshal will be walking thru the event on Friday morning at 9:00 am to make sure that we all comply.

Raffles

Raffles may only be conducted by official Bell’s Iceman sponsors with approval from the Expo Crew.

Payment/Cancellation Policy

Payment is due in full with receipt of application. Space is limited. Reserve early! There Are No Refunds!

Click Here to go to Payment.

Sales

Sales are permitted within Ice Cycle Expo spaces on Friday and at the BISSELL Celebration Zone Saturday.

Exhibits

Spaces shall be so arranged as not to obstruct the general view nor hide the exhibits of others. There may be some height restrictions to your space you choose.

Subletting of Space

Vendor shall not assign, sublet, or apportion the whole, or any part of the space assigned, nor have representatives, equipment or materials from other firms than his own in the exhibit space without prior consent of event management. MOBILE SAMPLING All sampling of products must be conducted within your assigned Expo space unless prior arrangements have been made. Vendors roaming the venues without prior consent of management will be asked to leave.

Construction & Tear Down

Construction and Tear-down may not take place during event hours. Event management reserves the right to restrict each exhibit to a maximum noise level and to suitable methods of operation and display materials. In the event such an eviction or restriction is enforced, management will not be liable for refunding rental fees or funds for exhibition equipment rental, except at its own discretion. Vendor agrees that management may substitute the actual space assigned to exhibit if necessary.

Grand Traverse Resort & Spa Parking

All vendors and suppliers are required to park in the overflow lot by the water tower to the north of the Main Resort Parking Lot after they have unloaded Expo materials. Our great volunteer group will be helping transport materials to your space again this year! The driveway to Governors’ Hall is a Fire Lane so there is NO PARKING by the loading area. Please be considerate of this and our volunteer groups that are assisting with the Expo Set Up.

Timber Ridge Resort Vendor Parking

NO personal vehicles will be allowed into the Iceman Celebration Zone. All vendor/employee vehicles must be parked in the Vendor Parking outside the Celebration Zone. Vendors’ logo-ed vehicles may be parked at their specific space as outlined in the Contract and if their fees are paid in full. The Bell’s Iceman Cometh Challenge team is striving to make the Timber Ridge Resort venue a vehicle free experience. The Iceman Cometh Challenge reserves the right to allow or disallow any and all vehicles from the TRR expo regardless of the contract.

Insurance Requirements

For any company working in our permitted area, we will need to receive a copy of a certificate of insurance. Please use the guidelines below for assistance in meeting our requirements for certificates of insurance.

Coverage Guidelines

Type & Amount: General Liability
General Aggregate Limit $2,000,000
Products – Completed Operations Ag Limit $2,000,000
Bodily Injury & Property Damage $1,000,000 per occurrence
Fire Damage Limit $500,000
Personal & Advertising Injury Limit $1,000,000
Certificate Requirements
  • Name the following as certificate holder/additional insured: Festival Foundation d/b/a Iceman Cometh Challenge 521 S. Union Street, Traverse City, MI 49684.
  • Include statement; “Coverage afforded under this Policy will act as primary insurance to that of the certificate holder/additional insured.” • Insurance coverage should include a waiver of subrogation endorsement in favor of Iceman Cometh Challenge.
  • Also name as certificate holder/additional insured
  • Listed Insurance carriers must carry at least an A-7 rating
  • Certificate originals can be mailed to: Iceman Cometh Challenge, 521 S. Union Street, Traverse City, MI 49684

Grand Traverse Resort Expo Spots

Grand Traverse Resort & Spa Expo Space
Grand Traverse Resort & Spa Expo Space
Booths for the SRAM Ice Cycle Expo are $500 per 10 x 10 space.
$500.00

Timber Ridge Resort Expo Spots

10 x 10 - Timber Ridge Resort
10 x 10 - Timber Ridge Resort
10 X 10 Timber Ridge Resort
Pop Up tents allowed
No Vehicles
$450.00
10 x 20- Timber Ridge Resort
10 x 20- Timber Ridge Resort
Two 10 X 10 spots
Timber Ridge Resort
Pop Up tents allowed
No Vehicles
$550.00
10 x 30- Timber Ridge Resort
10 x 30- Timber Ridge Resort
10 x 30 spot
Timber Ridge Resort
Logo RVs and Trailers Allowed
$700.00
10 x 40- Timber Ridge Resort
10 x 40- Timber Ridge Resort
10 x 40 spot
Timber Ridge Resort
Logo RVs and Trailers Allowed
$1,050.00
20 x 20 - Timber Ridge Resort
20 x 20 - Timber Ridge Resort
20 x 20 spot
Timber Ridge Resort
Logo RVs and Trailers Allowed
$1,050.00
20 x 40- Timber Ridge Resort
20 x 40- Timber Ridge Resort
20 x 40 spot
Timber Ridge Resort
Logo RVs and Trailers Allowed
$2,450.00
Iceman Cometh Challenge Copyright ©2021, The Festival Foundation. All Rights Reserved.
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